Common Sources Of Enterprise Data Entry Errors

Standardized, real-time address validation tools can help eliminate costly errors and retain clients. Wrong address data not only affects business transactions and returns but also your reputation. Knowing why and where these problems stem from and how to correct them will enable you to take immediate control of the situation.

5 typical sources of enterprise data entry problems:

• Typographical errors: Data entry personnel may commit spelling errors, use wrong words, choose the wrong entry from a list or enter the right data value into the wrong box.
• Incomplete or incorrect information: Clients and prospects may give incomplete or incorrect information to safeguard their privacy.
• Speed: Working quickly should not come with a steep price; data quality may suffer when your staff works hastily.
• Misinterpretation: Each person interprets data and language slightly differently, and the impression may not always be accurate.
• Lack of standardization: Sometimes business owners may take short cuts and implement systems without professional help. While they might seem to work, underlying problems like lack of adherence to standards, data model or interfaces can cause long term quality issues.

How to correct the problem?

• Training: Make sure that your data entry people know the impact they have on downstream applications. Also provide training on how to use the new address validation tools.
• Visual interface cues: Having visual interface cues has proven to reduce usability issues and errors. Check for a system that has this feature.
• Limit input types: Have standardized formats to minimize data access and management issues.
• Batch monitoring: Batch tracking allows you to be proactive rather than reacting only when there is a customer complaint.
• Real-time monitoring: Real-time monitoring is critical to correcting errors at the time of data entry. It saves the time and effort of having it redone.

Looking to improve your data entry process and overall address quality?

NovaMG’s proven address validation system helps ensure that your addresses are of the highest quality by validating, automatically correcting and standardizing your addresses according to your business requirements. It can parse your addresses for storage and analysis as well as transform your addresses into any number of formats that your systems require.

Call NovaMG now at 416-915-4258 (GTA) or 1-866-611-8353 (toll free from Canada/U.S.) to Request A Free Consultation and know more about our address validation solutions.